SummerWrite: Things To Know

Registration
Registration takes place online at wab.org. Email Vanessa Fulmore vanessaf@wab.org with any questions or to request assistance.

Justice, Equity, Diversity, Accessibility, & Inclusion
Writers & Books commits to an antiracist philosophy and practice. Please visit wab.org/about-us/ for more information.

Accessibility
Writers & Books welcomes and encourages the participation of people with disabilities, as well as Deaf and hard-of-hearing people. To make a request for any accommodation, such as captioning, please email us at summerwrite@wab.org or accommodation@wab.org at least 10 business days prior to the camp.

Locations
Please make note of your camp’s location in the description. Most camps take place at Writers & Books, 740 University Avenue, Rochester. 

Satellite venues for select camps

Hours
Camps are either half days or full days. Morning camps run 9 am-12 pm; afternoon camps run 1 pm-4 pm; full day camps run 9 am-4 pm. Participants may attend SummerWrite for a full day by enrolling in both a morning and an afternoon camp. Campers who stay all day will be supervised continuously, 8:45 am-4:15 pm.

Extended Care
Extended care is available before opening, 8 – 8:45 am, and after closing, 4:15 – 5 pm. To ensure we can fill your request, please register for extended care at least 10 business days before camp.

Extended care is available for all camps located at Writers & Books, 740 University Avenue, and for some camps located at satellite sites. Please check your camp description to see if extended care is available. 

What to Bring to Camp
Unless otherwise noted:

  • Pen/pencil and notebook/paper
  • A water bottle
  • A snack to eat during break outside (optional)
  • Lunch, if staying all day

Please do NOT bring:

  • Nuts or nut products of any kind
  • Cell phone or other electronic device (if necessary, they may be turned off and stored in a backpack or bag)

Apprentices
High school and college apprentices assist in all our camps. Learn more about, and apply for, general and social justice apprenticeships and internships (deadline April 15, 2022).

Group Size and Instructor Ratio
Camp sizes are kept small to maximize group interaction and individual attention and to allow for distancing. Most camps are led by one adult teaching artist and one high school or college apprentice.

Final Presentations and Anthologies
Many of our camps have creative ways to celebrate participants’ works, including showcase presentations, digital anthologies, murals, or the Hogwarts’ Quibbler newsletter. We will email families about these opportunities to engage with campers’ achievements.

Cancellations, Withdrawals & Refunds
In the event that a camp must be canceled due to low enrollment or other unforeseeable circumstances, you will be notified as far in advance as possible, generally 3-5 business days before the start of camp. A full refund will be issued.

If you withdraw at least 10 business days before the first day of camp, you will receive a full refund, minus a 15% administrative fee. If you withdraw between 5 and 9 business days before the first day of  camp, you will receive a full refund, minus a 25% administrative fee. No refunds will be given for withdrawals with an email date later than 5 business days before the start of camp. To withdraw, email office@wab.org.

If your camper must withdraw due to COVID or COVID symptoms, a full refund will be issued, prorated according to the number of days missed.

Membership
Your Writers & Books membership will go far in supporting programs and opportunities that enrich and transform lives. Plus, it pays to be a member! Sign up for a student or household membership and receive discounts on SummerWrite camps, along with other benefits.

Buying Books
Whether your SummerWrite camp recommends specific titles— or you simply want to add new books to your family library— our independent bookstore, Ampersand Books, is happy to help. Order online any time or browse in person, Thursday – Saturday. Please visit our friends at Hipocampo Children’s Books to browse a robust, diverse selection of books for children and teens.

COVID PRECAUTIONS
Please check this section frequently. As needed, we will make updates to COVID Precautions to reflect changes in the external environment.

Masking
All participants, staff, parents, visitors etc are required to wear a mask over the nose and mouth whenever indoors, regardless of vaccination status.

Vaccination
All teaching artists, staff, apprentices, interns and volunteers are required to be fully vaccinated against COVID-19. Vaccination for students is preferred but not required.

Camp Size
We are limiting enrollment to promote social distancing. Unless otherwise noted, camp size will be limited to 8 students.

Distancing
We will provide a minimum of 3 feet of distance between students whenever possible. Camps will include frequent breaks outdoors, and camp activities will be held outdoors when possible. Students who stay for lunch will eat outdoors, weather permitting. In the event of inclement weather, we will provide a minimum of 6 feet of distance between students while eating lunch indoors.

Illness
Stay home if you are exhibiting any symptoms of COVID-19, including, but not limited to:
fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea.

Returning to Camp
Any camper who has tested positive for COVID-19 may return to camp if all of the following are true:

  • No longer exhibiting symptoms
  • It has been at least 7 days since a positive test result
  • Tested negative for COVID-19

Partnering sites’ COVID restrictions: Please access organizations’ websites for guidelines and updates.

Questions? Please don’t hesitate to be in touch! Email vanessaf@wab.org.